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A leading Queensland theatre company committed to ensuring that the diversity of communities is strongly represented on stage; that all stories are brought to life and regional voices are heard; that a culture of activated, civil society is fostered, grown and maintained; that the Arts Centre is activated with a diversity of programs; that regional capacity building transforms economic social and well-being outcomes; and that regional communities feel empowered.The JobThe purpose of this position is to manage the key functions of the business to ensure a smooth and efficient operation. This position is Monday to Friday 9 till 5 and you will be reporting to the CEO.Key Accountabilities:OrganisationalEnsure all company policies, procedures are up to date and work effectively as well as all Work Health and Safety laws and related company policies and procedures are always followedPromote and follow organisational values in a professional mannerMaintain compliance according to regulatory bodies Administrational ManagementProvide administrative input to ensure the smooth day to day running of the operationAttend monthly Board meeting, offer support, and take minutesIdentify and resolve problems related to the IT infrastructure, operating systems, business software and applicationsImplement and oversee projects Human ResourcesAdminister HR/WHS policies and procedures for the business, ensuring legal compliance in all areas (including record keeping and training)Coordinate Volunteers and StaffCoordinate travel plans for artists, meeting deadlines and budgeted costsEmployee Relationship ManagementFinance ManagementSupport the Finance department and some bookkeeping functionsCoding input and payroll processingData entry into XeroAssist with the preparation of BudgetsContribute to continuous improvementReviewing current systems, processes, and procedures to identify opportunities to improve quality and efficiencyContinuously improve own capabilities.How will you succeed in this role?Extensive experience in accounts and administration management within a not-for-profit organisationProject management skillsTertiary business qualifications desirableComputer savvy with a good understanding of Microsoft Office Suite on a Mac platform, Xero, project management software, CRM and internet-based applicationsExcellent verbal and written communication skillsStrong leadership skills with the ability to motivate and empower othersGood planning and organisational skills, with the ability to manage several jobs at once and determine prioritiesWell-developed problem-solving capabilities.Culturally aware and a respect towards our first nation peopleCurrent driver’s license and national police checkWhy apply?Being highly regarded and an award-winning producing theatre company is not the only reason to apply. They are surrounded by remarkable artists who produce exciting work. The organisation holds value in making our world a better place through artistic expression and respect to our first nation people. Their passion is to bring the regional voices to life through stories.This is not just a position but an opportunity to be part an organisation who foster, change, and develops young artists in unique and remarkable way.  This position is open to candidates currently in Australia with unrestricted work rights as this is a permanent, ongoing position. Unfortunately, we are unable to process applications from candidates seeking sponsorship in Australia or those on temporary or working holiday visas.This position is in the entertainment sector meaning they are required to follow the QLD Health directives and mandates. 65000 AUD Australia - QLD Cairns & Far North Cairns

Office Administrator

  • Award-winning theatre company
  • Organisations who foster, change, and develop young artists
  • Supportive and inclusive culture

A leading Queensland theatre company committed to ensuring that the diversity of communities is strongly represented on stage; that all stories are brought to life and regional voices are heard; that a culture of activated, civil society is fostered, grown and maintained; that the Arts Centre is activated with a diversity of programs; that regional capacity building transforms economic social and well-being outcomes; and that regional communities feel empowered.

The Job

The purpose of this position is to manage the key functions of the business to ensure a smooth and efficient operation. This position is Monday to Friday 9 till 5 and you will be reporting to the CEO.

Key Accountabilities:

Organisational

  • Ensure all company policies, procedures are up to date and work effectively as well as all Work Health and Safety laws and related company policies and procedures are always followed
  • Promote and follow organisational values in a professional manner
  • Maintain compliance according to regulatory bodies

Administrational Management

  • Provide administrative input to ensure the smooth day to day running of the operation
  • Attend monthly Board meeting, offer support, and take minutes
  • Identify and resolve problems related to the IT infrastructure, operating systems, business software and applications
  • Implement and oversee projects 

Human Resources

  • Administer HR/WHS policies and procedures for the business, ensuring legal compliance in all areas (including record keeping and training)
  • Coordinate Volunteers and Staff
  • Coordinate travel plans for artists, meeting deadlines and budgeted costs
  • Employee Relationship Management

Finance Management

  • Support the Finance department and some bookkeeping functions
  • Coding input and payroll processing
  • Data entry into Xero
  • Assist with the preparation of Budgets

Contribute to continuous improvement

  • Reviewing current systems, processes, and procedures to identify opportunities to improve quality and efficiency
  • Continuously improve own capabilities.

How will you succeed in this role?

  • Extensive experience in accounts and administration management within a not-for-profit organisation
  • Project management skills
  • Tertiary business qualifications desirable
  • Computer savvy with a good understanding of Microsoft Office Suite on a Mac platform, Xero, project management software, CRM and internet-based applications
  • Excellent verbal and written communication skills
  • Strong leadership skills with the ability to motivate and empower others
  • Good planning and organisational skills, with the ability to manage several jobs at once and determine priorities
  • Well-developed problem-solving capabilities.
  • Culturally aware and a respect towards our first nation people
  • Current driver’s license and national police check

Why apply?

Being highly regarded and an award-winning producing theatre company is not the only reason to apply. They are surrounded by remarkable artists who produce exciting work. The organisation holds value in making our world a better place through artistic expression and respect to our first nation people. Their passion is to bring the regional voices to life through stories.

This is not just a position but an opportunity to be part an organisation who foster, change, and develops young artists in unique and remarkable way.  

This position is open to candidates currently in Australia with unrestricted work rights as this is a permanent, ongoing position. Unfortunately, we are unable to process applications from candidates seeking sponsorship in Australia or those on temporary or working holiday visas.

This position is in the entertainment sector meaning they are required to follow the QLD Health directives and mandates.

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Vlasta Eriksson at Vlasta@signaturestaff.com.au, quoting Ref No. VE2022OA.

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